Special Event Permit Application

Crowd standing in front of vendor booths.

The City of White Bear Lake wants to help you host great community events! To make sure your event is a success—both for attendees and surrounding residents and businessowners—it is important to balance the possible impacts on the community and the objective of the event. For this reason, you may need to get a permit to ensure the event runs smoothly and the community’s quality of life is maintained. 

Do you need a permit? Before you begin, review the Special Event Permit Policy and Instructions linked below to learn more about the criteria. Examples of events needing a permit include hosting on City-owned property, serving alcohol to the public, request for City services, and more.

To begin your special event permit application, follow the prompts below. The first question will help you determine if you have the required documents ready before you get too far in the application.

Questions? Contact the City Clerk at 651-429-8508 or email clerk [at] whitebearlakemn.gov (clerk[at]whitebearlakemn[dot]gov).

Night to Unite Events: If you have a neighborhood block party on Night to Unite in August, please refer to the Public Safety's Night to Unite webform starting July 1 to submit your request for visits by the Police and Fire Departments. 

  • Pre-Application Questions
  • General Information
  • Event Components
  • Your Uploads
  • Need Accompanying Permits?
  • I Acknowledge and Agree...
  • Complete

SPECIAL EVENT PERMIT APPLICATION
 

Before you begin, do you have all application materials prepared?


To assist you with completing this application in the most efficient manner, please complete a few pre-application questions, which will reveal which additional documents you will need to have ready to submit during this application.

If you do not have accompanying documents ready, please do not continue the application process until they are prepared. You'll be asked to upload them with your application. 

This process ensures you have a complete, thorough application submitted to City staff and will help expedite the approval process.

 

Which applies to your event?

Select all that apply.

Attention: You'll be required to submit a route map with your application. The start and end must occur at a park with a corresponding park reservation or private property with proof of owner permission. Please have the route map ready to upload.

Attention: You'll be required to submit a sketch/map of the location of the requested road closures or area where traffic/parking may be impacted. Please have it ready to upload.

Attention: You'll be required to submit a site plan with your application. Please have it ready to upload.

A detailed layout of a site plan should include the following:

  • The entire event location, including labeling streets and other distinguishable landmarks or buildings in and around the site.
  • If serving liquor, include the designated area for liquor consumption, the perimeter of the area, and its access points.
  • Any other fencing, barriers and/or barricades, indicating removable fencing for emergency access.
  • Components to be set up or moved onsite, including, but not limited to, the following: tents, food trucks and stands, vendor booths, designated areas for activities, stages, generators, inflatable structures, portable restrooms, trash receptacles, and dumpsters.
  • The provision for a minimum of 20-foot emergency access lanes throughout the site.
  • Location of any first aid facilities.
  • Other related components not listed above.


 

Is this event located in the downtown area?
This event will require support from Main Street. Have you contacted Main Street and asked for their support?

Attention: You'll need to submit proof of support from Main Street Inc. with your application. Please have it ready to upload. If you have proof of support via email, forward to [email protected] upon submission.

Before continuing this application, please contact Main Street Inc. to discuss your event idea and ask for proof of support (e.g. email, letter, etc.) You will be asked to upload this documentation during the application process.

Is this event located in a City park?
This event will require a park reservation. Have you reserved the park pavilion?

Before continuing this application, please click here to make a reservation for a park pavilion or contact the Parks Department at 651-747-3650. Once the reservation has been made, continue the application.

If your special event is not approved, the City will issue a refund.

Please note:

  • Parks without pavilions are not reservable.
  • Only pavilions are reservable for exclusive use. The rest of the park is open for all to use, including bathrooms facilities.
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